COURT CLERK

Branson, Missouri
CITY CLERK/COURT
06-30-2020
City Hall
53,436.94  Annual
47,493.35  Annual
Full Time, Exempt
Monday Thru Friday, 8:00 Am - 4:30 Pm

REOPENED:  June 30, 2020

CLOSING DATE:  Open until filled.

WORK HOURS:  Typically Monday through Friday from 8am to 4:30pm.  

POSITION GRADE:  26C

FLSA STATUS:  Exempt

DEPARTMENT:  Municipal Court

 

POSITION SUMMARY: The Court Clerk is responsible for directing, managing, supervising and coordinating the activities and operations of the Branson Municipal Court, including: oversight of the municipal court case management procedures, case flow administration and coordinating assigned activities with other divisions, departments and outside agencies as well as providing vital municipal court information to the Municipal Judge. This position oversees cases throughout the court process, prepares subpoenas, attends court, analyzes statistical data sent to the state and manages cash bonds.  The incumbent in this position must possess a broad, specialized and technical knowledge of court duties to supervise the Court Specialists who themselves work with multiple and varied projects, court cases and other duties.  The Court Clerk, while working with limited independence, reports to and has work evaluated by the City Clerk/Court Administrator and is under judicial supervision of the Municipal Judge.   

 

COMPETITIVE PAY

  • Salary range begins at $47,493
  • Opportunity for annual increases; current eligible employees up to 5% more for 2020
  • Excellent growth opportunities for fully engaged employees

 

GREAT BENEFITS

Medical Insurance:

  • Up to 100% of employee only coverage is available
  • Option for three plans to fit your needs
  • $0 deductible available for a nominal monthly cost
  • HSA plan where nearly $100 monthly is deposited to your account
  • 2/3 of dependent coverage paid by the Employer

Dental Insurance

  • 100% of employee coverage paid by the Employer
  • $1,500 annual benefit toward basic and major services
  • No cost oral exams (twice yearly)
  • Dependent coverage available

Paid Time Off Work

  • Vacation - begin with 80 hours accrued vacation a year
  • Sick Leave – 96 hours accrued sick leave a year
  • Up to 24 hours Community Involvement leave each year, as approved
  • 12 paid holidays a year

Retirement

  • Pension plan through Missouri Local Government Retirement System (LAGERS)
  • Vesting in only five years
  • Employer contributes 14% of annual wages to LAGERS on employee’s behalf
  • Monthly payment from LAGERS upon retirement for life
  • Two 457(b) retirement plans to choose from for additional retirement income

Other

  • Life and AD&D insurance to 1x annual salary paid by the Employer
  • Vision coverage; supplemental insurance (disability, cancer, accident, etc.) available
  • No cost employee membership to CoxHealth Fitness Center at the Branson RecPlex
  • No cost admission for employees and their families to the Branson AquaPlex

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Requires a regular and consistent physical presence in the Municipal Court office and in the court room at Branson City Hall. Those duties and responsibilities essential to the position include:

  1. Behaves in a manner that promotes a productive, healthy, safe and positive work environment by:
    • Depicting trustworthiness through integrity, truthfulness, consistency and honesty, and while protecting confidential information as necessary;
    • Creating and maintaining positive relationships at all levels by treating others with courtesy, respect and in a conflict-free professional manner, and believing the best in others;
    • Taking into consideration the effects on others, on costs, and on intended outcomes of decisions and actions taken;
    • Upholding the public trust by being safe, enforcing safety, and working promptly, diligently and with a focus on quality;
    • Showing impartiality and equity toward others, and not using job responsibilities to provide nor elicit special favors, and by not making promises that conflict with job duties and responsibilities; and
    • Adhering to all policies, laws and regulations as applicable to the role and to being a citizen.
  2. Follows the legal and ethical direction of the Municipal Judge and follows directives for all other job duties made by the City Clerk/Court Administrator.  Responsible for the implementation of the Missouri Supreme Court Minimum Operating Standards for Municipal Divisions at the direction of the Municipal Judge.
  3. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs and effective processing of cases; recommending and administering policies and procedures for the Municipal Court. 
  4. Supervises, reviews and evaluates work products, behavior, methods and procedures of subordinates for compliance with State Statute, Branson Municipal Code, Office of State Court Administration (OSCA), and Department of Revenue requirements; meeting with personnel to identify and resolve problems; training, motivating, and evaluating assigned personnel including coordinating staff training; approval of leave to conform with personnel needs; completion of performance evaluations/goals and working with employees to correct deficiencies.
  5. Review of Supreme Court Rules, OSCA Clerks Manual, State Statutes, Administrative Orders, Local Court Rules and Branson Municipal Code; understanding of legal documents/terminology and staying abreast of new trends and innovations to ensure compliance in the area of assignment.
  6. Oversees financial records of the court under requirements of OSCA and Missouri State Auditors; Account balancing - End-of-Day and End-of-Month; responsible for the court checking account; distributes funds for restitution, overpayments, refunds cash bonds, transfers bonds to other jurisdictions; distributes payments monthly to local and state agencies; transfer funds to city accounts; reconciles checkbook, cash bonds, open items, electronic court accounts and all other accounts.
  7. Audits cash bonds from Police Department; assuring all money is accounted for and all necessary paperwork is complete for court compliance.
  8. Monitors and evaluates the efficiency and effectiveness of customer service in the Municipal Court to ensure timely disposition of cases and optimizes judicial productivity.
  9. Plans, directs, and coordinates work activities, projects and programs of assigned personnel as well as manages the court calendar to accommodate court dockets.
  10. Participates in the forecast of funds needed for staffing, equipment, materials, and supplies for the Municipal Court.
  11. Serves as the liaison for the Municipal Court to other divisions, departments and outside agencies; including the daily accountability of defendants in local jail and at other jurisdictions; coordinating prison transfers; and arranging/following through with procedures as determined by Judge as well as working with the Prosecuting Attorney, local bar, external agencies and public.
  12. Serves as staff representative in the Municipal Courtroom; swears in witnesses; makes docket entries; answers case related inquiries from defendants and members of the bar; processes probation, community service, pay plans, orders, motions, entries and other court documents.
  13. Oversees the maintenance of records and files including the preparation and distribution of subpoenas and processing request for documents.
  14. Responds to and resolves difficult and sensitive citizen inquiries and complaints including resolving sensitive and controversial issues; handles adverse situations with criminal defendants and handling of conflicts and angry, difficult individuals as well as monitoring cases throughout the court process; reviewing records; and troubleshooting with team members' problems.
  15. Coordinates change of judge, interpreters, trials and appeals with the appropriate agencies; prepares, processes transmits records, documents and bonds as well as interacts with judges, high-level officials of other organizations and agencies, members of the bar, public, and other departments within the organization. 
  16. Manages and troubleshoots a computerized case management system; responsible for resolving errors; contacting computer vendor for help and maintenance of the system as well as reviews electronic filings made by attorneys and electronic payments by defendants for quality control to ensure accuracy; take appropriate corrective action if needed; processes documents; makes docket entries.
  17. Compiles, analyzes, maintains and reports statistical data monthly and yearly; distributes to city and state.
  18. Determines what documents are confidential according to policies; processes, files and handles confidential information; uses discretion in sharing information.
  19. Reviews cases; determines processing needed; ensures all steps have been properly taken and done accurately prior to issuance of a warrant to avoid false arrest; processes warrants to the Police Department; prepares and distributes warrants and issues failure to appear notices, prepares warrant for arrests, submits driver's license suspensions/compliance notices to the Department of Revenue.
  20. Processes bond forfeitures; prepares notices; works with bonding agencies; maintains calendar; reports forfeitures to the Department of Insurance.
  21. Audits cases for closing, reviews final documents and accounts; manually reviews each case and prepares them for destruction in accordance to the Supreme Court Rules; completes the necessary orders and processes them to the appropriate agencies; creates long term archiving of required documents.
  22. Participates in selection processes and makes recommendations on hiring decisions; assesses staff development needs and provides or makes recommendations for staff training.
  23. Oversees the maintenance of wide variety of files and records, including retention and removal, and accurate data entry into automated information systems.
  24. Provides for timely reporting and accurate completion of required documentation for budgetary, program enhancement, or statistical justifications for service modifications or improvements.
  25. Establishes and maintains effective working relationships with staff at all levels, internal customers, and the public.
  26. Either earns and then maintains, or maintains (if already possessing), certification as a Certified Court Administrator through the Missouri Association for Court Administration (MACA) as a condition of employment.
  27. Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES: *Any combination of education, training, and experience providing the following knowledge, skills, and abilities. 

  • Knowledge of principles or program development and municipal court procedures.
  • Knowledge of general principles and practices of employee supervision, development and evaluation.
  • Knowledge of human resources management including hiring practices, disciplinary procedures, terminations, etc.
  • Knowledge of modern office machines, office practices and Standard English usage; business correspondence formats; accurate grammar, spelling and punctuation.
  • Basic knowledge of accounting, bookkeeping, project accounting.
  • Ability to communicate effectively in English both verbally and in writing. 
  • Ability to understand, interpret, explain and enforce pertinent federal, state and local policies, laws, codes and regulations including provisions.
  • Ability to accurately accept, receive, and/or collect payments in accordance with City of Branson money handling standards.
  • Ability to become a Certified Court Administrator, and maintain certification, through MACA.
  • Ability to handle deadlines and stressful situations in a calm, orderly and accurate manner.
  • Ability to recognize administrative problems and recommend and implement solutions.
  • Ability to plan, coordinate and monitor activities and projects. 
  • Ability to take appropriate initiative in completing work by setting priorities and meeting deadlines.
  • Ability to use a variety of City owned computer software (including Microsoft Office) and hardware for information storage, retrieval and data entry.
  • Ability to perform work with a very high degree of accuracy, while meeting prescribed deadlines.
  • Ability to read, understand and interpret a variety of information.
  • Ability to deal professionally, effectively and courteously with coworkers and the general public. 
  • Ability to use independent judgment.
  • Knowledge of legal language and legal procedures related to municipal court functions.
  • Ability to maintain moderately complex records and ensure their confidentiality in accordance with State law.

 

MINIMUM QUALIFICATIONS

Please refer to Experience, Education and Training, as well as Licensing/Certification and Miscellaneous Requirements, below. 

 

PHYSICAL DEMANDS

The physical demands and working environment, which follow, is representative of those that must be met by an employee to successfully perform the essential functions of this position.  Limited accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee must be able to talk, hear, see, sit, stoop, bend and reach to both ground level and overhead; hold and grip objects; must be able to lift/move/carry up to twenty-five (25) pounds with assistance or specialized equipment; have the ability to multi-task when dealing with phone, computer inquiries and physical interruptions.  Must be able to operate basic office equipment (e.g., copier, scanner, computer keyboard, mouse and other computer technology) required for job duties.  Specific vision abilities required by this position include close vision, peripheral vision and the ability to adjust focus. 

WORKING ENVIRONMENT

While performing the duties of this position, the employee is primarily indoors with heating and cooling regulated in a general office environment.  Periodically, the employee attends and administers court cases, as necessary and as directed. The noise level in the work environment is usually low. The incumbent in this position may experience agitated, upset and angry citizens and may need to respond appropriately.

 

EXPERIENCE, EDUCATION AND TRAINING

  • High school diploma or a General Education Diploma (GED) equivalent is required.
  • Minimum one years’ related judicial experience in a full-time employment capacity is required; appropriate education or completion of a four-year program for Certified Court Administrator may be substituted for full-time employment experience.
  • Supervisory or managerial experience is preferred.   
  • Legal education is preferred.
  • National Career Readiness Certificate preferred. 

LICENSING/CERTIFICATION

  • Preference will be shown to applicants who are Certified Court Administrators through the MACA.  If the applicant is not certified and is chosen for the position, he or she is required to maintain adequate progress toward achieving such certification, and is also required to complete certification no later than four (4) years after beginning employment. Once certification is achieved, it is required to be maintained and kept valid, following MACA guidelines, as a condition of ongoing employment.
  • When operating a vehicle in fulfillment of the job responsibilities, the incumbent must possess a valid Motor Vehicle Operator’s license and be insurable under the City’s motor vehicle insurance policy. 
  • National Career Readiness Certificate preferred.

MISCELLANEOUS REQUIREMENTS

  • Must possess a high degree of integrity, strong work ethic and ability to work with minimal supervision.
  • May have no felony convictions and have no serious misdemeanor convictions within the past five years prior to employment.
  • Must act safely and follow safety standards while at work.
  • Must be able to pass a background investigation and drug and alcohol screenings.